How to Address a Press Release

Step-by-Step Guide

1. 1

   Step 1: Use the company letterhead.

   If company letterhead is not available, this information must be typed at the top of the page.
   
   When possible, the press release should be written on company letterhead with the name and address clearly stated at the top of the page.
   
   The website, phone and fax numbers of the company should also be included.
2. 2

   Step 2: Address a press release with clear details of the company that is sending it.

   ,, Put this line below the words press release on the left hand side of the page. ,, Include the media company's name and address. ,, Add the what, when, where, why and who of the event or happening so the press release addresses these elements promptly. ,
3. 3

   Step 3: Put "FOR PRESS RELEASE" in bold and capitalized letters in the center of the page.

4. 4

   Step 4: Add "FOR IMMEDIATE RELEASE" in bold and capitalized letters if the press release is urgent.

5. 5

   Step 5: Type in the name

6. 6

   Step 6: title and contact information of the individual who is the contact person for the sending company below the words for immediate release.

7. 7

   Step 7: Add the name

8. 8

   Step 8: title and contact information of the person who is intended to receive the press release.

9. 9

   Step 9: Grab the attention of the receiving individual with the headline and opening paragraph.

10. 10

    Step 10: Include details of the event or news-worthy happening including address

11. 11

    Step 11: date and times in the opening line of the press release.

12. 12

    Step 12: Address an envelope with the sending company's information and the receiving media organization's address if you must send a press release using regular paper mail.

Detailed Guide

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