How to Develop a Naming Scheme

Step-by-Step Guide

1. 1

   Step 1: Don't use spaces in file names as far as possible.

   Replace them with underscores.
   
   You can also use the "capitalization technique"
   
   where you capitalize the first letter of each word.
   
   Example Okay:
   EmpRecord or Emp_Record Not Okay:
   Emp Record You could also go with Emprecord, but that will make it inconvenient to read.
2. 2

   Step 2: Never name your files with long

   Example Okay:
   EmpRecQ1 Not Okay:
   EmployeeRecordForQuarterOne , Please note that /, \, :, *, ?, "
   
   <
   
   > and | cannot be present in a file name.
   
   The two most commonly used symbols are ! and _.
   
   The others are not advisable.
   
   Example If you plan on using Emp_Record and EmpRecQ1 very frequently, then rename them as Okay: _Emp_Record or _EmpRecQ1 or !Emp_Record or !Emp_RecordQ1 Not Okay:
   Emp_Record_ or Emp_RecQ1! Please note that Emp_Record_ or Emp_RecQ1! are acceptable as file names but will not serve your purpose of showing up at the top.
   
   Note:
   For step three to work, you must sort the file names in ascending order. , Example Continuing with the above example, if you have two employee data files, one for the first quarter and one for the second, name them like this:
   Okay:
   EmpRecQ1 and EmpRecQ2 Not Okay:
   EmpRecQ1 and EmployeeRecQ2 Please note that Emp_Record_ or Emp_RecQ1! are acceptable as file names but will not serve your purpose of showing up together.
   
   Note:
   For step four to work, you must sort by filename (ascending or descending, it does not matter). ,
3. 3

   Step 3: nonsensical names.

4. 4

   Step 4: If you use some files very often

5. 5

   Step 5: and you want them to appear at the top every time you see the file list

6. 6

   Step 6: prefix the names with symbols such as ~

7. 7

   Step 7: Try to name similar-content files with similar names.

8. 8

   Step 8: Remember

9. 9

   Step 9: all these steps can be applied to folders

Detailed Guide

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