How to Select Best Strategies for Outsourcing to Virtual Assistant
Always have more than one assistant: In an ideal world one online assistant dedicated completely to your work is enough to get you through the day., Gradually add more responsibilities to work: In this line of work, trust is paramount., Prioritize...
Step-by-Step Guide
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Step 1: Always have more than one assistant: In an ideal world one online assistant dedicated completely to your work is enough to get you through the day.
But situations hardly work out that way.
Delays are inevitable.
Therefore the need to have a potent back up plan is the need of the hour.
This will save face at critical situations and keep things running smoothly.
Some VA’s cannot be trusted enough to stick around for long, since most of them tend to vanish during emergencies.
Thus having another assistant as backup will minimize fallout and keep work running smoothly. -
Step 2: Gradually add more responsibilities to work: In this line of work
Even when you hire a low-cost employee you have to place enough trust on them to respect deadlines and put in quality work.
The solution to this problem is rarely resorted to since most people are averse to outsourcing.
To remedy this problem, you have to gradually add to the importance of timely submissions.
Start with simple tasks and slowly guide them towards significant assignments, only after they start meeting your criteria of responsibility.
If you can, assign the same task to a number of people to gauge efficiency.
A week into this experiment, you will have discovered a team of efficient online assistants who are capable of handling any assignment whatsoever. , This strategy is foolproof with experienced employees but might not be the approach in training potential new hires.
The solution lies in segregating assignments by their degree of importance.
This way when outsourced, will produce lesser chances of errors.
This way you’ll be able to prevent your web assistant from becoming a liability to the company., You might end up with the least expected outcome.
Like when you ask your assistant to rent a car – you have to be specific about the type and the preferred location of the rental.
Otherwise you will end up with a battery run compact car from a rental place further away than expected.
While offline errors can still be rectified, the damage incurred in online errors can be huge.
In such a case provide a detailed set of instructions to your web assistant and have them follow those instructions to the letter.
That way you will be able to guarantee quality work. -
Step 3: trust is paramount.
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Step 4: Prioritize your work: The prospect of dumping a list of tasks on your VA is extremely tempting
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Step 5: but cannot guarantee quality results.
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Step 6: Be unnecessarily detailed when instructing: When working with VAs
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Step 7: you cannot hope to instruct them vaguely.
Detailed Guide
But situations hardly work out that way.
Delays are inevitable.
Therefore the need to have a potent back up plan is the need of the hour.
This will save face at critical situations and keep things running smoothly.
Some VA’s cannot be trusted enough to stick around for long, since most of them tend to vanish during emergencies.
Thus having another assistant as backup will minimize fallout and keep work running smoothly.
Even when you hire a low-cost employee you have to place enough trust on them to respect deadlines and put in quality work.
The solution to this problem is rarely resorted to since most people are averse to outsourcing.
To remedy this problem, you have to gradually add to the importance of timely submissions.
Start with simple tasks and slowly guide them towards significant assignments, only after they start meeting your criteria of responsibility.
If you can, assign the same task to a number of people to gauge efficiency.
A week into this experiment, you will have discovered a team of efficient online assistants who are capable of handling any assignment whatsoever. , This strategy is foolproof with experienced employees but might not be the approach in training potential new hires.
The solution lies in segregating assignments by their degree of importance.
This way when outsourced, will produce lesser chances of errors.
This way you’ll be able to prevent your web assistant from becoming a liability to the company., You might end up with the least expected outcome.
Like when you ask your assistant to rent a car – you have to be specific about the type and the preferred location of the rental.
Otherwise you will end up with a battery run compact car from a rental place further away than expected.
While offline errors can still be rectified, the damage incurred in online errors can be huge.
In such a case provide a detailed set of instructions to your web assistant and have them follow those instructions to the letter.
That way you will be able to guarantee quality work.
About the Author
Justin West
Brings years of experience writing about crafts and related subjects.
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