How to Track File Versions on Box
Go to the Box website., Log into your Box account., Head to the Files and Folders page., Look for the file., Open the file., Upload a new version., Select the new file., Preview the new file., Head to the Files and Folders page., Look for the file...
Step-by-Step Guide
-
Step 1: Go to the Box website.
Open an Internet browser, type https://app.box.com/ in the address bar, and hit Enter. -
Step 2: Log into your Box account.
Enter your Box account username and password in the fields provided then click the “Log in” button to continue. , From the main page, locate the header menu at the top.
Find the third icon from the left, the one with the folder icon.
Click on this to open the File and Folders page.
The root folder is “All Files.” , Navigate through your Box folders by clicking on them until you find the file you’d like to replace with a new version. , Once you’ve found the file, click on it to open.
The file’s contents will be loaded for your preview. , At the upper right of the screen, you can see an action bar.
The last icon before “Exit” is an icon with three dots; click on this.
A menu will pop-up; select “Upload New Version,” and a dialog box will appear where you can upload the new file. , On the Upload New Version window, click the “Select file” button.
It will bring up the Windows file explorer.
Navigate through your hard drive until you find the new file you’d like to upload.
Once you’ve found it, double-click on it to select.
Click the “Upload” button to start the upload.
The old and new versions of the document can have different filenames. , Once the upload has been completed, your old file will be replaced with the new one you’ve just uploaded.
It will automatically be opened for your preview. , From the main page, locate the header menu at the top.
Find the third icon from the left, the one with the folder icon.
Click on this to open the File and Folders page.
The root folder is “All Files.” , Navigate through your Box folders by clicking on them until you find the file you’d like to replace with an older version.
Files with a version history will appear with a small light blue icon with a “V” and the version number on it. , Click the icon with the “V” on it below the filename.
The file’s version history will be pulled up.
The different versions will be properly tagged with their file names, upload date and time, and the person who uploaded it.
The version numbers will be displayed in front of each version and the respective statuses will be displayed below.
The current version will have “Current” displayed.
Older versions will have two other options, one for downloading and the other for making it current.
Click the Download link to download the version you want. , If you want to make a version replacement by making an older version the current one, click the “Make current” link instead.
The current file version will be replaced with the one you’ve just selected. -
Step 3: Head to the Files and Folders page.
-
Step 4: Look for the file.
-
Step 5: Open the file.
-
Step 6: Upload a new version.
-
Step 7: Select the new file.
-
Step 8: Preview the new file.
-
Step 9: Head to the Files and Folders page.
-
Step 10: Look for the file.
-
Step 11: Download an older version.
-
Step 12: Make an older version the current version.
Detailed Guide
Open an Internet browser, type https://app.box.com/ in the address bar, and hit Enter.
Enter your Box account username and password in the fields provided then click the “Log in” button to continue. , From the main page, locate the header menu at the top.
Find the third icon from the left, the one with the folder icon.
Click on this to open the File and Folders page.
The root folder is “All Files.” , Navigate through your Box folders by clicking on them until you find the file you’d like to replace with a new version. , Once you’ve found the file, click on it to open.
The file’s contents will be loaded for your preview. , At the upper right of the screen, you can see an action bar.
The last icon before “Exit” is an icon with three dots; click on this.
A menu will pop-up; select “Upload New Version,” and a dialog box will appear where you can upload the new file. , On the Upload New Version window, click the “Select file” button.
It will bring up the Windows file explorer.
Navigate through your hard drive until you find the new file you’d like to upload.
Once you’ve found it, double-click on it to select.
Click the “Upload” button to start the upload.
The old and new versions of the document can have different filenames. , Once the upload has been completed, your old file will be replaced with the new one you’ve just uploaded.
It will automatically be opened for your preview. , From the main page, locate the header menu at the top.
Find the third icon from the left, the one with the folder icon.
Click on this to open the File and Folders page.
The root folder is “All Files.” , Navigate through your Box folders by clicking on them until you find the file you’d like to replace with an older version.
Files with a version history will appear with a small light blue icon with a “V” and the version number on it. , Click the icon with the “V” on it below the filename.
The file’s version history will be pulled up.
The different versions will be properly tagged with their file names, upload date and time, and the person who uploaded it.
The version numbers will be displayed in front of each version and the respective statuses will be displayed below.
The current version will have “Current” displayed.
Older versions will have two other options, one for downloading and the other for making it current.
Click the Download link to download the version you want. , If you want to make a version replacement by making an older version the current one, click the “Make current” link instead.
The current file version will be replaced with the one you’ve just selected.
About the Author
Amanda Thomas
Brings years of experience writing about home improvement and related subjects.
Rate This Guide
How helpful was this guide? Click to rate: