How to Get the Right Laptop Rental For Your Event

Step-by-Step Guide

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   Step 1: Find out the number of people that are expected to attend the event.

   The sooner you can give the rental company an approximate number of laptops that you need, the better your chances of getting the same types of laptops for all of your attendees.
   
   Especially in a classroom setting, it will be easier to give instructions to students if they are all on the same machine.
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   Step 2: Discuss with presenters

   Will the laptop need to have a high processing speed, large hard drive, maximum memory, advanced graphics cards, external monitors or mice, etc.? ,, Alternatively, you can arrange for the laptops to be sent to your company or location early to be loaded with the custom software prior to the event. ,,,
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   Step 3: instructors

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   Step 4: and exhibitors what the laptops will be used for to get the right technical specs.

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   Step 5: Get details on other requirements for the laptops in terms of operating system and additional base software that needs to be loaded on each laptop

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   Step 6: such as Microsoft Office

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   Step 7: Adobe Suite

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   Step 8: accounting

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   Step 9: or other programs.

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    Step 10: If custom software is required that the rental company does not provide

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    Step 11: ask them if they are able to supply a test machine in advanced that you can load the appropriate software onto so that they can "ghost" the machine and load the custom software on all of the machines.

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    Step 12: Find out if the rental company will supply spare laptops

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    Step 13: in the event that one or more of the machines do not work as needed due to OS or hardware failure.

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    Step 14: Arrange for someone (preferably the instructor / presenter / exhibitor) to sample test some of the machines prior to the beginning of the event to make sure they are working properly.

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    Step 15: Keep a computer tech on hand at the event to troubleshoot any small technical glitches during the event - make sure this person has the contact information for the rental company in case there is need for the rental company to deliver additional machines.

Detailed Guide

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