How to Set Up a Google Calendar
Access Google Calendar., Click the drop-down menu under “My Calendar.” This option is found on the left side of the page., Choose “Create new calendar.” This will direct you to the page for inputting details of the new calendar. , Name your new...
Step-by-Step Guide
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Step 1: Access Google Calendar.
Open a new web browser tab or window and visit google.com/calendar/.
If you’re not signed in yet, provide your Gmail email address and password in the fields given, then click “Sign in.” -
Step 2: Click the drop-down menu under “My Calendar.” This option is found on the left side of the page.
Two options will be displayed in this menu: “Create new calendar” and “Settings.” ,, Enter the name of the calendar in the “Calendar name” text field.
Use a name that relates the purpose of the calendar’s purpose.
For example:
Project Implementation Calendar. , In the Description text field, add a little more information about the calendar.
You can add information that tells more about the calendar, such as “Software project implementation for XYZ Company for year
2015.” , In the location field, type your current location. , Use the drop-down menu to choose the correct timezone from the list. , If you want your calendar to be found by people in Google search results, check the box under “Make this calendar public.” Otherwise, skip this step. , Your calendar will be created, and you will be taken back to the Google Calendar home page.
The calendar you created will be found under the My Calendars section on the left side of the page.
The calendar you have made is only visible to you (individual calendar).
Any event you create on this calendar will only be visible to you.
If you want to use this calendar with a group of people, you need to share it.
After sharing it, any event you create on it will not only be viewable by yourself but also by people you have added. , Click “My Calendars” on the left side of the page.
The calendar you have created will be listed on the page. , Click the drop-down arrow next to the calendar you created.
A number of options will be displayed. ,, On the text field under “Person,” type the email address of the person to share the calendar with. , Under “Permission settings,” pick the appropriate permission you want to give that particular person.
The first option is “Make changes and manage sharing.” This means the person you added can also share the calendar..
The second option is “Make changes to events.” This allows the person to have the right of editing the event you add.
He or she will not be able to share the calendar.
The third option is “See all event details.” This is the most recommended right to give.
It is selected by default.
Here, a user is only able to view the calendar details, and is not allowed to make changes To add another person, click the “Add person” button right in front of Permission settings.
You can then set the Permission settings for additional people. , An email will then be sent to the people you added to notify them.
They will now be able to view any event you add. , Click “My Calendars” on the left side of the page.
The calendar you have created will be listed on the page. , Click the drop-down arrow of the calendar you created. ,, Just click the words “Untitled event” in the field and type in the name for the event (e.g., “Project Deadline”). , Immediately below the “Title” field is the “Date” fields.
Here you will see the “Start Date and Time” as well as the “End Date and Time” of the event.
Pick the dates and times of the event in these fields. , In the “Where” field below the date and time, enter the location where the event will take place. , Add a little something about the event in the Description field below “Where” to remind you what the event is about.
You can also type who is invited. , If you want Google Calendar to email you a reminder, set notification settings in the Notification option.
Under this option are 3 boxes.
These boxes have drop-down menus.
In the first box, select the way you want to be notified (e.g., mail or a pop-up window that appears when your computer is on and is connected to the Internet).
The second and third box also contains a drop-down menu for selecting minutes, hours, days, or weeks to set a specific date and time for the notification. , You can also choose to invite friends to the event by typing their email addresses on the “Add Guest” field.
If you choose to invite friends, you have to specify their user rights, as this will basically share the event.
For example, they can invite other friends, view other invited friends, or modify the event. , The “Save” button can be found at the end of the Create Event form.
Once saved, it can be viewed in the calendar.
Next to this button is “Discard.” If you want to cancel the event creation, click this instead. -
Step 3: Choose “Create new calendar.” This will direct you to the page for inputting details of the new calendar.
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Step 4: Name your new calendar.
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Step 5: Describe your calendar.
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Step 6: Input your location.
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Step 7: Pick your time zone under Timezone field.
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Step 8: Make your calendar searchable
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Step 9: or not.
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Step 10: Click the “Create calendar” button at the bottom left of the page.
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Step 11: View your calendars.
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Step 12: Select the calendar to share.
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Step 13: Scroll through the options and choose “Share this calendar.” This option will take you to another page for specifying whom to share it with.
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Step 14: Add recipients.
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Step 15: Adjust the permission settings.
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Step 16: Click “Save” when you’re done.
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Step 17: View your calendars.
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Step 18: Select the calendar you want to add an event to.
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Step 19: Scroll through the options and choose “Create an event on this calendar.” This option will take you to another page for specifying the details of the event.
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Step 20: Type the name of the event in the first field.
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Step 21: Provide the event dates.
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Step 22: Add a location.
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Step 23: Describe the event.
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Step 24: Set a reminder.
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Step 25: Invite people to the event
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Step 26: if you want.
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Step 27: Click the “Save” button to complete the process of creating the event.
Detailed Guide
Open a new web browser tab or window and visit google.com/calendar/.
If you’re not signed in yet, provide your Gmail email address and password in the fields given, then click “Sign in.”
Two options will be displayed in this menu: “Create new calendar” and “Settings.” ,, Enter the name of the calendar in the “Calendar name” text field.
Use a name that relates the purpose of the calendar’s purpose.
For example:
Project Implementation Calendar. , In the Description text field, add a little more information about the calendar.
You can add information that tells more about the calendar, such as “Software project implementation for XYZ Company for year
2015.” , In the location field, type your current location. , Use the drop-down menu to choose the correct timezone from the list. , If you want your calendar to be found by people in Google search results, check the box under “Make this calendar public.” Otherwise, skip this step. , Your calendar will be created, and you will be taken back to the Google Calendar home page.
The calendar you created will be found under the My Calendars section on the left side of the page.
The calendar you have made is only visible to you (individual calendar).
Any event you create on this calendar will only be visible to you.
If you want to use this calendar with a group of people, you need to share it.
After sharing it, any event you create on it will not only be viewable by yourself but also by people you have added. , Click “My Calendars” on the left side of the page.
The calendar you have created will be listed on the page. , Click the drop-down arrow next to the calendar you created.
A number of options will be displayed. ,, On the text field under “Person,” type the email address of the person to share the calendar with. , Under “Permission settings,” pick the appropriate permission you want to give that particular person.
The first option is “Make changes and manage sharing.” This means the person you added can also share the calendar..
The second option is “Make changes to events.” This allows the person to have the right of editing the event you add.
He or she will not be able to share the calendar.
The third option is “See all event details.” This is the most recommended right to give.
It is selected by default.
Here, a user is only able to view the calendar details, and is not allowed to make changes To add another person, click the “Add person” button right in front of Permission settings.
You can then set the Permission settings for additional people. , An email will then be sent to the people you added to notify them.
They will now be able to view any event you add. , Click “My Calendars” on the left side of the page.
The calendar you have created will be listed on the page. , Click the drop-down arrow of the calendar you created. ,, Just click the words “Untitled event” in the field and type in the name for the event (e.g., “Project Deadline”). , Immediately below the “Title” field is the “Date” fields.
Here you will see the “Start Date and Time” as well as the “End Date and Time” of the event.
Pick the dates and times of the event in these fields. , In the “Where” field below the date and time, enter the location where the event will take place. , Add a little something about the event in the Description field below “Where” to remind you what the event is about.
You can also type who is invited. , If you want Google Calendar to email you a reminder, set notification settings in the Notification option.
Under this option are 3 boxes.
These boxes have drop-down menus.
In the first box, select the way you want to be notified (e.g., mail or a pop-up window that appears when your computer is on and is connected to the Internet).
The second and third box also contains a drop-down menu for selecting minutes, hours, days, or weeks to set a specific date and time for the notification. , You can also choose to invite friends to the event by typing their email addresses on the “Add Guest” field.
If you choose to invite friends, you have to specify their user rights, as this will basically share the event.
For example, they can invite other friends, view other invited friends, or modify the event. , The “Save” button can be found at the end of the Create Event form.
Once saved, it can be viewed in the calendar.
Next to this button is “Discard.” If you want to cancel the event creation, click this instead.
About the Author
Jean Barnes
Experienced content creator specializing in hobbies guides and tutorials.
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