How to Write a Letter to Authority

Step-by-Step Guide

1. 1

   Step 1: Like any other Letter

   YOUR ADDRESS:
   Building #, Street Name, City/ State, Zip Code, Country. (on the top right) DATE:  The date is under your address.
   
   HIS/HER ADDRESS:
   Building #, Street Name, City/ State, Zip Code, Country. (below the date, and on the left) , If the person you are addressing is unknown: "Dear Sir/Madam,"
   
   Reason for writing.
   
   Example: " I am a student at Harlem High School writing on behalf of all students concerning the discontinuation of the art, drama, and music programs in our school"
   
   Paragraph 2:
   Argument 2, with justification.
   
   Paragraph 3:
   Counter Argument/ or suggestions and solutions. , Example: "I hope you find this option suitable"
   
   "I hope you take this matter into consideration"
   
   "Thank you for your time and effort"
   
   etc. ,
2. 2

   Step 2: you should state your address

3. 3

   Step 3: his/her address

4. 4

   Step 4: and the date.

5. 5

   Step 5: Greetings: If the person you are addressing is known: "Dear Mr./ Mrs./ Miss Smith

6. 6

   Step 6: " (Title + Last name).

7. 7

   Step 7: Introduction: Your position.

8. 8

   Step 8: Body: (consists of about 3 paragraphs) Paragraph 1: Argument 1

9. 9

   Step 9: with justification.

10. 10

    Step 10: Conclusion: conclude what you previously said

11. 11

    Step 11: and write closing remarks.

12. 12

    Step 12: Sign off: If the person you are addressing is Known: "Yours sincerely

13. 13

    Step 13: " If the person you are addressing is Unknown: "Yours faithfully

14. 14

    Step 14: " Under it

15. 15

    Step 15: write your full name and signature.

Detailed Guide

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